Remote board meetings are virtual versions of face-to-face meetings, in which you can meet other attendees via an easy-to-use and secure online platform. Your team can attend the meeting without having to travel or spend money on travel expenses.
The first step to a successful remote meeting is to select the most effective video conferencing software. It should be safe, easy to use and include a variety of useful tools. Once you have chosen the best video conference software, be sure you test it prior to the meeting to ensure that all participants are able to get started.
You should also read the rules and regulations in your state, which pertain to remote meetings. There may be legal restrictions that you’ll need to consider and so make sure you check with your board’s administrator or attorney to ensure you’re in compliance prior to scheduling a remote conference.
Another aspect of virtual meeting etiquette that’s worth considering is turning off your microphone when you’re not talking so that other participants can hear the conversation more clearly. This keeps the meeting on schedule by avoiding interruptions that could cause frustration for everyone.
It is also important to establish precise goals and deadlines for the meeting before you start. You can then keep the meeting on track and finish everything on your agenda. This will help keep board members on the phone and focused during the meeting.