Boards of directors need to communicate effectively to establish goals for the company and assist in achieving them. Their communication could reveal sensitive information, such as financial data that could prove disastrous in the wrong hands.
That’s why secure board communication is so crucial, particularly as technology changes the way business is conducted. To do that, boards need to adopt secure collaboration tools such as board portals as well as real-time messaging platforms. It is also crucial for boards to monitor and analyze their own governance performance, which includes their methods for secure communication.
A board portal, for instance, which permits seamless transitions between informal and formal communications channels, such as emails, group chats and texting is essential to ensure secure communications. This type of software can offer a secure and private method to collaborate on documents and allow easy file sharing and real-time discussions. It should have features that permit an extensive control over access and deletion, as well as security protocols such encryption and backup.
In addition to a solid board portal, secure instant messaging and meeting scheduling tools are crucial. They should be easy to use and function like popular phone, texting and email apps. They should also include additional security features, like the ability of blocking messages and preset contacts. They should also send automatic read notifications and an “view-only attachment” option that prevents downloading screens, exporting, screen shots, and forwarding. In addition the backups should be backed up across geographically dispersed locations to prevent data loss.